Unite Foundation

Last updated: 21 May 2018

The Unite Foundation is committed to protecting your privacy. We treat your privacy seriously and this Privacy Policy explains how we use and share your personal information and how you can exercise your rights in relation to your personal information.

We are registered with the Information Commissioner’s Office.

Who We Are
The Unite Foundation is a charitable Trust registered with the Charity Commissions of England and Wales, and Scotland.  We are a Corporate Foundation funded principally by the UNITE Group Plc known as Unite Students. Unite Students is a UK provider of accommodation for students and key workers. For further information on the UNITE Group please visit the ‘Contact us’ section on their website www.unite-group.co.uk.

Details of the Unite Foundation staffing and Board of Trustees can be found on the ‘what we do’ tab of the Unite Foundation website http://www.unitefoundation.co.uk.

When this Privacy Policy applies
This Privacy Policy applies to personal information collected by Unite Foundation.  The Privacy Policy does not apply to any collection of personal information by third party companies that the Unite Foundation uses for delivery of services (eg server hosting).  Where third parties collect your personal information their own privacy policies will apply. We urge you to read these carefully.

What we mean by personal information
When we refer to personal information in this Privacy Policy, we mean information that can identify you as an individual or is capable of doing so. By personal information we don’t mean general, statistical, aggregated or anonymous information.

How we collect information about you
You may provide personal information when communicating with us (for example, if you apply for a scholarship or contact us to donate support). We will collect information about your tastes and preferences both when you tell us what these are and by analysis of customer traffic, including by using cookies (as described below).

How we use your information
We use your information for the following purposes:
• to communicate with you and respond to your requests;
• when relevant, to invite you to take up other benefits available within our charitable activities eg being part of a campaign panel or to access events;
• to personalise your visits to our website; and
• to help us develop the design and layout of our website to ensure it is as useful and enjoyable as possible.

Other information we may collect
We may collect traffic data related to any of your use of and access to our services. Such data would include time spent online.  We may provide aggregated statistics about our traffic patterns and other site information to third parties, but these statistics will not include any information that could personally identify you. We use this information along with your preferences to tailor content, services and offers for you.

How long do we keep your information
The periods for which we keep your information will vary according to the purpose for which we use the information.
Unless there is a specific legal requirement to keep your information we will not keep it for longer than necessary for the purposes for which the data was collected or for which it is to be further processed. We have an internal data retention policy that details the duration for which we keep certain categories of data.

Disclosing your information to third parties
We may share your personal information with third parties in the following ways:
• where we have a legal or regulatory obligation to do so;
• where we use third party suppliers to provide services to us (for example, IT service providers) and they need access to your personal information in order to deliver that service;
• where it is necessary to do so to protect or defend our legal rights or the legal rights of others;
• if you have agreed that we may do so, we will share your personal information with identified third parties so that they can contact you with details of their products and services.
We may also provide aggregated statistics about our activities, beneficiaries, traffic patterns and other site information to third parties, but these statistics will not include any information that could personally identify you.
Cookies explained
A cookie is a piece of information that is stored on your computer’s hard drive by your web browser, or stored as a temporary object in your web browser for the time of that connection.

When we use cookies
The type of cookie that we use is known as a ‘session-based’ cookie and is allocated to your computer only for the duration of your visit to our web site. The second type of cookie is known as a ‘persistent’ cookie. These cookies will remain on your computer for a period of time set for each cookie.
How you can refuse or opt out of cookies:
Most browsers are set by default to accept cookies automatically, but usually you can alter the settings of your browser to prevent automatic acceptance and prompt you every time a cookie is sent to you or to allow you to choose not to receive cookies at all. For further information on cookies and how to manage them you can go to www.allaboutcookies.org.
For further information about the cookies we utilise please see our cookie policy.

Updates to this Privacy Policy
If we change the way in which we use or share your personal information we will update this Privacy Policy. We will notify you of any significant changes and where necessary we will obtain your consent before using your personal information for any new purpose.

Your rights in relation to your personal information
• You may request access to your personal information.
• You also have the right to request that inaccurate information is updated or erased.
If you have consented to us sending you marketing communications like a digital newsletter, you can request that we stop using your personal information for this purpose at any time.
All requests to exercise your rights in relation to your personal information can be sent to privacy@unitefoundation.co.uk.
If you are unhappy about the way in which we have used your personal information please let us know by contacting privacy:unitefoundation.co.uk and we will try to resolve your complaint. If we are unable to resolve your complaint to your satisfaction you may lodge a complaint with the Information Commissioner’s Office.

Contact details
If you have any questions or complaints about how we use your personal information please contact the Foundation team via privacy@unitefoundation.co.uk.